United States Eventing Association

USEA Annual Membership Meeting

December 5, 2009

I. Call to Order

The meeting was called to order by the President, Kevin Baumgardner, at 12:30 p.m.

II. Report of the Secretary

Due to the absence of the secretary, Kevin Baumgardner noted that there was a quorum present.

Kevin Baumgardner described the voting procedure that will be used at the meeting, and explained that he will vote the proxies which were mailed and emailed into the National Headquarters.

Kevin Baumgardner called for a motion to approve the minutes of the Annual Membership Meeting of December 13, 2008. Gary Stegman made the motion, Malcolm Hook seconded and the motion passed unanimously.

III. Report of the President

(a) Vote to Approve and Ratify the Actions of the Board of Governors in 2009

Kevin Baumgardner called for a motion to approve and ratify the actions of the Board of Governors in 2009. Mike Winter made the motion, Gary Stegman seconded and the motion passed unanimously.

(b) Year in Review

Mr. Baumgardner reported that in 2009 the USEA had 12,219 members; down 1,133 from last year. There were 237 recognized competitions in 2009 with 41,132 starters.

There were eleven Training Level Three-Day (long format) competitions held in 2009. This program continues to be sponsored by Smart Pak Equine along with a host of other sponsors.

Kevin took a moment to recognize the outgoing Board members, Endowment Trustees, and Area Chairs to thank them for all their dedication and hard work on behalf of the USEA. The outgoing members were: Darren Chiacchia, Ann Glaus, Tom Moxley, Penny Ross, John Sheets, Gary Stegman, and India Watson. The outgoing Area Chairs are: Area IV – Beth Stoker, Area V – Chris Smith, and Area IX – Deeda Randle. The outgoing Endowment Trustees are: Hank Rothwell, D.C. McBroom, and Andrew Temkin.

Mr. Baumgardner and Jo Whitehouse made a special presentation to USEA Staff members to recognize their years of service to the USEA and the sport. Sharon Gallagher – 15 years of service, Jennifer Hardwick – 15 years of service, Dara Bailey – 13 years of service, Judy Ottoviani – 12 years of service, Jason Caldwell – 10 years of service, and Nancy Knight – 10 years of service.

IV. Report of the Treasurer

Gary Stegman reviewed the 2009 fiscal year-end financials, explaining for the fourth year in a row USEA received a clean audit report. He congratulated the USEA staff, Admin & Finance Committee and the Area Treasurers for working so persistently to make sure that all accounting was in order.

V. Report of the CEO

Ms. Whitehouse thanked Area II for hosting the convention this year. Ms. Whitehouse also recognized the rest of the USEA staff for all their hard work and professionalism throughout the year. She explained the contingency plan put it in place in view of the downturn of the economy and assured the membership that staff will be working diligently to ensure that the impact on USEA from the recession will be limited.

VI. Report of the Nominating Committee

The nominees for vacancies on the Board were presented:

Carol Kozlowski Area I – 2010-2012

Allison Springer Area II – 2010

Jonathan Holling Area III – 2010-2012

Cathy Jones-Forsberg Area IV – 2010-2012

Jonathan Holling At Large – One Year

Kevin Baumgardner At Large – 2010

Jane Beshear At Large

Dorothy Crowell At Large

Cindy De Porter At Large

Matthew Fine At Large

JJ Johnson At Large

Robert Kellerhouse At Large

Louise “Lou” Leslie At Large

D.C. McBroom At Large

Diane Pitts At Large

Mary Schwentker At Large

Mr. Baumgardner called for any further nominations. Robert Costello nominated Marjorie Molloy for the seat reserved for the chair of the Organizer’s Committee, Malcolm Hook seconded the nomination and Kevin said that Marjorie Molloy will be added to the slate of Board Nominees. Kevin called for a motion to close the nominations and elect the slate as a whole. Malcolm Hook made the motion, Gary Stegman seconded and the motion passed unanimously.

The nominees for Trustees of the USEA Endowment Trust were presented and asked to stand as his/her name was called:

Sharon Anthony

Loris Henry

Richard Thompson

Mr. Baumgardner called for a motion to elect the slate as a whole. Mike Winter made the motion, Malcolm Hook seconded and the motion passed unanimously.

After a brief recess of the Board of Governors for their Annual Meeting, Mr. Baumgardner presented the slate of officers nominated by the Nominating Committee for the coming year:

Kevin Baumgardner– President

Kaiti Saunders– Secretary

Diane Pitts– Treasurer

Jon Holling – VP Active Athletes

Malcolm Hook– VP Competitions

Carol Kozlowski– VP Safety

D.C. McBroom– VP Area Affairs

Brian Sabo – VP Membership

Sheila Strickler– VP Education

Mike Winter– VP Administration and Finance

Mr. Baumgardner called for a motion to elect the slate as a whole. Malcolm Hook made the motion, Gary Stegman seconded and the motion passed unanimously.

VII. Vote on the Changes to the By-Laws of the USEA as Proposed by the Board of Governors

Mr. Baumgardner presented the proposed changes to the By-Laws to the

members and then opened the floor for discussion. After a lengthy discussion on the

proposed changes D.C. McBroom called for a vote. Malcolm Hook moved to

approve the changes to the By-Laws, Gary Stegman seconded and the motion was

passed by a substantial majority, with seven opposed and three abstentions.

VIII. Adjournment

Mr. Hook made a motion to adjourn the meeting which was approved unanimously at 3:30 p.m.