Aug 04, 2023

Employment Opportunity: Executive Administrative Assistant

The United States Eventing Association, Inc. (USEA) is currently searching for qualified applicants for the position of Executive Administrative Assistant. This individual would provide administrative support to the Chief Executive Officer (CEO) and the Senior Director of Education. The tasks for this position include supporting the administrative and on-site support for USEA administered educational programs for licensed officials, and eventing coaches. Updating educational program listings and updating the USEA database for the Eventing Coaches Program (ECP) and the Training Program for Eventing Officials (TPEO). This position will also assist the USEA CEO with scheduling, communication, and general administrative support. The staff member will be employed full-time and must be in the vicinity of Leesburg, Virginia.

General duties include:

1. Office of the CEO

  • Manage scheduling for CEO including finding best possible times for a majority of Committee members for various groups.
  • Prepare materials for meetings of the CEO.
  • Answer and respond to phone calls, communicate messages and information to the CEO.
  • Monitor email correspondence and respond when necessary.
  • Maintain various records and documents for CEO.
  • Assist CEO with the task management through use of the Eisenhower Matrix.
  • As needed draft minutes for meetings of the USEA Board of Governors, Executive Committee, USEA Foundation Board of Trustees, and any other USEA Committees identified by the CEO.
  • Work with USEA Executive Committee elected Secretary in the review and distribution of minutes.

2. Education Department Support

  • ECP database management/outreach to assist coaches with updating files.
  • Updating ECP certification status in database.
  • Create registration forms for all education programs.
  • Accept/Process/Record Program Registration Applications, Release forms, create attendance spreadsheets, and clinic/training program recaps, for all education programs.
  • Create sign-in sheets and name badges for all education programs.
  • Create/submit USEA educational activity forms for all education programs.
  • Enter TPEO and CEC clinic dates/panelists/attendance through USEF website.
  • Distribute digital materials to TPEO and CEC participants.
  • Coordinate website listing of education programs on the Educational Activities and ECP Calendars with Senior Director of Membership and the Media and Communications Manager.
  • Reply to general inquiries relating to ECP and TPEO.
  • Assist with coordination of demo riders for ECP workshops and the ECP Symposium.
  • Distribute digital ECP Workshop material to candidate coaches and Workshop host.
  • Distribute ECP Assessment written exams to readers, compile results, and record in coach, and assessment files.
  • Distribute Assessment materials to candidates at conclusion of assessment - to include teaching skills sheets, hands-on, and written examinations.
  • Create/digitally distribute ECP certificates after conclusion of assessment.
  • Work with IT Department to ship A/V equipment to offsite educational activities.
  • Assist with coordination of logistics relating to all education programs to include: ECP Symposium, Workshops, Officials Training Programs and Continuing Education Clinics (TPEO/CEC), and tent rental, table and chair rental, table linens, generators, A/V needs, porta potties, golf cart rental, food trucks, food/snacks/beverages, etc.
  • Attend ECP Symposium in the role of registration & hospitality.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift to 15 pounds at times.
  • Must be able to participate in video conferences.
  • Must be willing to travel.

This is a full-time position eligible for health, 401k, and other benefits. For more details and to apply, please refer here.

Jul 02, 2024 Educational Activities

USEA Educational Activity Highlight: Sherwood Forest Hunter Pace | Sherwood Oregon | July 13, 2024

What’s a Hunter Pace? The Sherwood Forest Equestrian Center's Hunter Pace is a cross-country-style course around Sherwood Forest over various natural obstacles/terrain. The course ends with a final treat for riders to take in stunning views of Mt. Hood with a loop through the old Far Hill Farms field. The beginning of the course will first start with a warm-up loop around show jumping obstacles in the outdoor ring at Sherwood Forest and then riders will continue directly onto the course. Sign up as a solo rider, pair, or team.

Jul 02, 2024 Profile

No Longer Dreaming: Claire Allen's Goal of Qualifying for USEF Eventing Young Rider Championship is Now Reality

Claire Allen remembers when she was 11 years old, having just made the switch from the hunter/jumper ring to three-day eventing. She told her new eventing trainer that her goal was to one day compete in the United States Equestrian Federation’s Eventing Young Rider Championships.

Jul 01, 2024 Competitions

Alliston’s Busy Weekend, Braitling’s Reuniting with Five-Star Mount, & Kalkman’s Advanced Victory Highlight Twin Rivers Summer H.T.

As he was finishing tacking up his horse in preparation to navigate the cross-country course at the 2024 Twin Rivers Summer Horse Trials, James Alliston expressed concern about navigating the 101 Freeway. That’s because as soon as he crossed the finish line aboard Intermediate level winner Addyson (Ampere x Nickerbocker) at 10:38 a.m. on Saturday—his fifth cross-country round of the morning with three at Preliminary and two at Intermediate—the West Coast-based five-star rider had to drive 185 miles on the 101 Freeway from Twin Rivers Ranch in Paso Robles, California, to San Francisco International Airport to catch a 4:35 p.m. flight to Frankfurt, Germany.

Jul 01, 2024 Education

USEA Podcast #364: All Your Grooming Questions Answered

There is so much more to proper grooming than keeping your horse picture-perfect for the horse inspection. Good grooming practices are critical to proper horse management, no matter if you are planning for your next FEI appearance or your Starter level debut. To help you maximize your knowledge of grooming practices, we opened up the opportunity for USEA members to submit any questions they might have on our Instagram and Facebook stories. In this week's episode, Host Nicole Brown sits down with three of the highest-regarded grooms in this industry, Max Corcoran, Emma Ford, and Stephanie Simpson, and asks them all of your questions and more to help you perfect the art of grooming.

Official Corporate Sponsors of the USEA

Official Joint Therapy Treatment of the USEA

Official Feed of the USEA

Official Saddle of the USEA

Official Equine Insurance of the USEA

Official Forage of the USEA

Official Supplement Feeding System of the USEA

Official Competition & Training Apparel of the USEA

Official Horse Boot of the USEA

Official Shockwave of the USEA

Official Horse Wear of the USEA