1. Prior to the Athletes’ first opportunity to inspect the Cross Country course, every Organizer of an event must name one or more Athlete Representative(s) from the Athletes taking part in the Competition, having first obtained the Athlete(s)’ consent. The Athlete Representative has the task of acting as a channel of communication between the Athletes and the Officials on any matter directly connected with the Event without in any way removing the right of any Athlete to speak to the Organizer, Technical Delegate, Ground Jury or Course Designer. The Athletes must be notified as to identity of the Athlete Representative and his/her name and contact information must be prominently posted on the Event notice board.
2. Prior to 1800 hours the day before Cross Country, the Athlete Representative(s) may call a meeting of the Athletes to be attended by the Technical Delegate. The Ground Jury, Organizer or Course Designer will also attend if specifically requested by the Athlete Representative. The purpose of this meeting is to discuss major issues concerning the obstacles on the course and/or the distances of the course. At this meeting any such issues must be recorded in writing (the Technical Delegate and Athlete Representative have this responsibility) and the response of the Ground Jury also recorded in writing and signed by the President of the Ground Jury and the Athlete Representative. This document will be included with the Technical Delegate’s report.
3. The Athletes may appoint two additional people (to join the already appointed Athlete Representative) as Athlete Representatives to facilitate discussion with the Officials and the Organizing Committee. These additional two people can be anyone that the Athletes choose and do not necessarily have to be competing at the Competition. Note: This added layer of participation by the Rider Representative does not in any way lessen the burden each competitor bears to actively voice his or her concerns either to a) the Rider Representative who will then communicate said concerns to the TD or PGJ or b) directly to the TD or PGJ. Further, competitors bear the responsibility in determining their own and their horse’s fitness, preparation and readiness. Communication of concerns to the Rider Representative, TD or PGJ does not remove nor shift that responsibility away from the rider.
BOD 1/12/14 Effective 12/1/14.